Terms and Conditions for Workshops

Cancellation Policy

  • More than 120 (4 months) days before a trip: 100% refund
  • Cancellation Between 90 and 30 days: 50% refund
  • Cancellation Less than 30 days: 0% refund
  • Cancellation due to COVID-19 Restrictions outside of either you or the workshop leader's control: your choice of a full refund or to count it as a deposit on a future trip with the workshop leader.


    We strongly recommend that you purchase insurance/travel insurance, including coverage for the damage or loss of your equipment while on a workshop, your personal health, emergency medical evacuation, emergency medical expenses, and trip cancellation, which would reimburse you for non-refundable airfare and trip cancellation fees. We cannot accept liability for insurance costs, loss of deposits, airline cancellations or delays or penalties incurred by the purchase of non-refundable airline tickets or other expenses incurred by participants in preparing for this workshop. We cannot accept liability for any insurance costs if a workshop is cancelled.

    Limitation of Liability

    Payment of a booking fee (whether deposit or full amount) represents your acceptance of all terms and conditions as outlined on this page. We aim to provide every participant with a safe, educational and enjoyable experience during the workshops. As there is always certain risks and dangers associated with photography, the outdoors and travel, and we accept no responsibility or liability for injury, death, illness, accident, losses or additional expenses associated with workshop participation. Nor do we accept responsibility for damage to equipment, property or digital data loss. Every participant must assess their own suitability, in terms of fitness and stamina, for the workshop that they join. Medical equipment, photography equipment and travel insurance is your own responsibility. You must notify us of any medical condition that we should know about. We assume no liability regarding provision of medical care. Please note that all your information is completely confidential.

    Furthermore, we shall have no liability for any damages, losses, or expenses of whatever cause or nature, including those resulting directly or indirectly from acts of God, detention, annoyance, weather, quarantines, strikes, civil disturbance, theft or criminal activity of any kind, government regulations, etc. We shall have no responsibility for additional expenses incurred due to unforeseen delays caused by weather, theft or criminal activity of any kind, political disputes, acts of terrorism, strikes, sickness, failure of flights or other transportation to arrive or depart on time, and other causes beyond our control. We are not responsible for additional accommodation not specified in the workshop itinerary which may be required en route, prior to or following a trip, caused by airline scheduling or schedule changes, or by individual clients’ travel arrangements or by other factors. We cannot assume any responsibility for loss or damage to baggage or personal property.

    In no event shall we have any liability for incidental or consequential damages, however characterized.


    We reserve the right to take photographic or video records during any workshop in which you may be attending and therefore you may appear in such content, and that we may use any such records for promotional and/or commercial purposes. Please advise us if this is an issue for you.

    Client Responsibility

    It is a fundamental booking condition that you accept the hazards involved with outdoor travel and photography. You must acknowledge that delays and alterations and their results, such as inconvenience and discomfort, are possible where unforeseen circumstances arise. You must have a level of fitness suitable for your chosen workshop and you are responsible for bringing the appropriate equipment.

    In the event of medical emergency and/or repatriation from a workshop by whatever means, the responsibility of such costs will be born by the client. It is therefore essential that adequate coverage is in place.

    Every participant voluntarily assumes all risks and will hold us, the workshop leader, any co-leader or assistants, harmless from any and all liability, actions, causes of action, claims, debts, and demands which arise in connection with the workshop. The terms hereof shall serve as a release and assumption of risk for your heirs, administrators, and executors, and for all members of my family, including any minors accompanying you.

    We reserve the right to decline to accept or to retain any member of any trip should such person’s actions impede the operation of the trip or the rights or welfare or enjoyment of other members of the trip, and it is agreed that no refunds will be given in such circumstances.

    Workshop Changes

    All workshop schedules and plans are tentative and made in the interest of exciting photographic opportunities. We reserve the right to change, at our exclusive discretion, schedules, plans and itineraries, depending on weather, health or safety considerations, or any other factors related or not related to the photographic opportunities, as we see fit into the workshop.

    All participants acknowledge that landscape photography is subject to many variables including but not limited to environmental conditions that cannot be guaranteed.

    I have read the above terms & conditions and hereby indemnify Matt Payne Photography LLC and or its tutor/photographer /tour escort/ against responsibility for any accident, loss or injury suffered by me during the course of activities. Should at any time during the workshop I require medical treatment, I consent to your obtaining this at my expense.